Section 89
To Arrange For Procurement Of Ration
(1) A public entity which is required to arrange for ration may procure ration by inviting sealed quotations or bids pursuant to the Act and this Regulation, subject to the condition that the new supplier shall supply ration from the first day of the month of Magh (mid-January) each year.
(2) While inviting sealed quotations or bids to be invited pursuant to sub-rule (1), the public entity shall specify, inter alia, the following matters:
(a) Type and quality of ration, Sida, feed and fodder,
(b) Daily required quantity,
(c) Matter that price increment shall not be given during the contract period, and
(d) Mater that contract can be concluded only with the Nepalese citizen.
(3) Ration arrangements for a security entity shall be made as provided hereunder:
(a) Sealed quotation forms or bidding documents may be sold by the concerned security entity, District Administration Office and Treasury Controller Office as well, and the notice for invitation to sealed quotations or bids shall set out that such quotation forms or bids can be submitted to the concerned security entity. The sealed quotation forms or bidding documents shall also specify the time and place for opening such sealed quotations or bids.
(b) Prior to inviting sealed quotations or bids, the security entity to arrange for ration shall send at least twenty copies of the sealed quotation forms or bidding documents relating to ration arrangement each to the entities referred to in clause (a) for sale and in the case of shortfall of such forms or documents, the concerned
security entity shall send such forms or documents to such entities as per their request.
(c) The entities referred to in clause (a) shall sell the forms and bidding documents received pursuant to clause (b) to the interested sealed quotation bidders or bidders and send the records thereof to the concerned security entity.
(d) A sealed quotation bidder or bidder who buys such sealed quotation forms or bidding documents may, after duly filling such forms or documents and sealing them, so send or deliver to the concerned security entity personally or through his or her representative or through postal or courier service as to reach within the time specified in the notice inviting such sealed quotations or bids.
(e) The security entity shall receive the sealed quotation forms or bids received pursuant to clause (d) and maintain records thereof.
(f) The concerned security entity shall, immediately after the last date and time for submission of sealed quotations or bids, open the sealed quotations or bids received by its office at the time specified in the sealed quotation forms or bidding documents.
Explanation: For the purpose of this clause,
"security entity" means the Nepal Army, Nepal Police, Armed Police Force or any entity specified by the Government of Nepal.
(4) The concerned public entity shall prepare a comparative chart of the sealed quotations or bids opened pursuant to this Rule, in the format referred to in Schedule-7.
(5) The public entity shall examine and evaluate the sealed quotations or bids referred to in sub-rule (4) in accordance with the Act and this Regulation and accept the sealed quotation or bid quoting the lowest rate, and then conclude the contract with such a lowest rate provider.
(6) If a sealed quotation bidder or bidder who submits the sealed quotation or bid pursuant to this Rule is found to have mentioned more than one hundred percent rate of the prevailing market rate in two or more items of goods, the evaluation committee may recommend for cancellation of such sealed quotation or bid.
(7) The chief of the public entity shall, not later than seven days of conclusion of the procurement contract pursuant to this Rule, prepare a report together with the comparative chart referred to in sub-rule (4) and give information to the superior office and the Public Procurement Monitoring Office.
(8) If, in buying food grains by the supplier to arrange for ration as per the procurement contract, the local market faces shortage of food grains, the concerned Chief District Officer shall, in contact with the agencies concerned with food, cause to be made available the necessary permit for managing ration by purchasing from other districts.
(9) If an arrangement for ration, Sida cannot be made or loss or damage is caused to the Government due to delay of any kind, the chief of the concerned public entity shall be responsible for such loss or damage.
(10) The public entity to arrange for ration shall arrange ration in accordance with the provisions contained in this Chapter, and with the provisions of the Act and this Regulation in the case of the other matters than those contained in this Chapter.